TERMS AND CONDITIONS 

 

1. To register for a site at this event, this application form must be completed, signed and returned to the Lockyer Valley Regional Council by post to Lockyer Valley Regional Council, Special Projects and Tourism, PO Box 82, GATTON QLD 4343 or by email to lockyerevents@lvrc.qld.gov.au by 5pm on the 17th July 2026.

2. All applications will be assessed on product type, uniqueness, stall size and appearance, power requirements, professionalism, environmental friendliness, and previous experience.

3. Allocation of the site will be awarded to the applicant that in the opinion of the event organisers, will best benefit the event plans and event patrons.

4. The applicant agrees to operate their stall for the duration of the operational times listed on this form unless alternative operating hours have been negotiated with event organisers.

5. All sites are to be erected and functional at least 30 minutes prior to the operation time as stated on the application form or as confirmed in the site confirmation letter.

6. Dismantling may only commence after the operation time as stated on the application form or as confirmed in the site confirmation letter.

7. For safety reasons, vehicle access to the event site is only permitted outside of event operating hours.  Any vehicle requiring access during these times must first consult with event organisers and comply with all instructions provided.

8. The allocated area is to be used solely for the purpose specified herein. No subletting will be permitted without the written consent of Lockyer Valley Regional Council

9. The Lockyer Valley Regional Council shall have the power to enter upon the site and remove any article, sign, picture or printed matter or stop any undue noise created by a site holder, which, in their opinion may be a cause of offence to the public.

10. Site holders shall leave their allocated area in a clean and tidy state, removing any litter, spills, by-products or equipment from their activities. Should the site require further cleaning or removal of equipment at the conclusion of the event, this expense may be passed onto the site holder.

11. Participants must only use equipment in good sound condition, including tables and chairs for public use, and if required, equipment must display registration certificates in accordance with regulations governing the activity. All guards and safety shields on equipment must be used at all times.

12. All electrical leads and equipment must be tagged and tested within 12 months of the event date and must have current tags showing. Any leads that don’t have an up-to-date tag will be discontinued by the event organisers on the day of operation.

13. Under the Building Fire Safety Regulations Act of 2008, where a stall uses a gas or electrical appliance to cook or heat food, it is required to have a fire extinguisher for that class of fire and where a stall uses oils or fats it is required to have a fire blanket. The extinguishers and fire blankets must have an inspection tag attached showing the last test (every six months) and a sign showing the location of the equipment within the site.

14. All leads, hoses or other trip hazards must be suitably covered to prevent any trip hazards

15. No spikes or retaining pegs may be used in any area within the event site due to underground electrical and irrigation pipes, unless permission is received from Lockyer Valley Regional Council.

16. All marquees must be adequately weighted to ensure no movement due to heavy wind etc. All weights are to be clearly marked and visible to the public to prevent hazards.

17. Warning signs are to be posted on all hazards.

18. Any fences or barriers must conform to safety standards and be secure for the intended use.

19. Any required protective clothing for the activity must be worn at all times.

20. No hazardous substances are permitted on site unless prior clearance is obtained from event organisers. If approved, all chemicals must have the appropriate material safety data sheets available and be stored in appropriate containers using acceptable decanting equipment.

21. All emergency entry/exit points must remain clear and unobstructed at all times.

22. All site holders must be aware of the location of First Aid and all emergency procedures for the venue.

23. Any incidents of loss, damage or injury must be reported to the event organisers located at the Information marquee immediately.

24. It is a state regulation that any person, in a paid or voluntary capacity who works with children, requires a Queensland Government Blue Card. Further information can be obtained by visiting www.bluecard.qld.gov.au or by calling 1800 113 611.

25. Food must only be prepared in accordance with the local Council’s food standards.

26. Site area is always to be kept clean and tidy during the event.

27. The use of glassware is totally prohibited at all sites.

28. All equipment brought into the event is to be the full responsibility of the site holder including, signage, marquees, lighting, extension cords, tables and chairs unless otherwise stated in this application or confirmation letter.

29. Use of amplifiers or loudspeakers, including cassette players by site holders is prohibited except with prior written consent from the event organisers. Site holders are not permitted to employ, contract or programme any performer or performance without prior permission from the event organisers.

30. Lockyer Valley Regional Council accepts no responsibility for any loss or damage to a site holder’s property while at the event, for any reason, including incidents involving the negligence of Lockyer Valley Regional Council, its volunteers, representatives or agents.

31. Should the Lockyer Valley Regional Council find it necessary or expedient to cancel or postpone the event, this contract shall cease to operate upon notice to that effect signed by the Lockyer Valley Regional Council  being served to the site holder either in person or by mail and shall not be liable to the site holder for any compensation whether on the grounds of loss of profits or otherwise in respect of such cancellation or at all.

32. The Lockyer Valley Regional Council reserve the right to cancel this contract and to retain all monies paid in relation thereto if there is in the opinion of the committee any infringement of any of the foregoing conditions and/or if the site holder does not occupy the said space at the commencement of and during the period of the event.

33. Smoking is not permitted anywhere within the event site.  Stallholders must not smoke at their allocated site or within the event area.

34. By signing the application form, you authorise the Lockyer Valley Regional Council to use any photograph/videotaping taken of your site, including images of your products and staff, for any publicity purposes including publications, promotional flyers, news articles, websites, newsletters and magazines.

Note:  All terms and conditions are subject to change without notice.